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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

A computer workstation is available in the Human Resources Office for applicants who wish to apply in person. There are also computers available in the Walsh Library. Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Administrative Assistant - Office of Medical Education

Apply now Job no: 493234
Full time/Part time: Full-time
Location: South Orange
Categories: Staff

The Administrative Assistant will work closely with staff members of the Office of Medical Education, faculty members, and students.

Duties and Responsibilities:

  • Provide general administrative and clerical support to the OME, including mailing, emailing, scanning, filing, faxing, and copying
  • Preparation of memos, letters, and reports as assigned
  • Maintain calendars of the staff of the OME
  • Coordinate visits to the OME by external individuals, including meeting scheduling, assistance in travel and parking
  • Set up in-person and conference call meetings, as requested, including recording and archiving of notes, generation of handouts, arranging for food and beverage as needed
  • Planning and coordination of events and meetings sponsored by the OME
  • Assure compliance with university policies and procedures with respect to travel arrangements, timecard approval, purchasing, expense reimbursement
  • Generate purchase orders and expense reimbursements
  • Purchasing and inventory of equipment and supplies
  • Telephone, electronic, and in-person communication with various types of individuals, including clinicians, faculty, staff, students and School of Medicine, University, and Health System leaders and their staffs
  • Other duties as assigned

Required Qualifications:

  • High School diploma or equivalent
  • At least two years prior experience working as an administrative assistant with similar job responsibilities to those described above
  • Excellent interpersonal, oral and written communication skills
  • Competency with various software packages (Microsoft Office, Google Docs, Doodle)
  • Ability and willingness to learn new software applications
  • Highly organized
  • Consistently demonstrated good judgement, decision-making capability, problem-solving skills and attention to detail
  • Ability to strategically manage evolving priorities and work in fast-paced environment
  • Demonstrated ability to work both independently and as part of a team to achieve shared goals

Desired Qualifications:

  • Bachelor's degree
  • Experience working in a higher education institution, ideally having addressed student questions and issues directly with students and/or faculty or staff


  • Non-exempt

Salary Grade:

  • Staff Nonunion - SN140

Physical Demands:

  • General office environment

Special Instructions to Applicants:

  • The person in this position is required to perform his or her duties at all Seton Hall University locations and facilities, as assigned.


Advertised: Eastern Standard Time
Applications close:

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