Administrative Assistant to the Office of Faculty
Job no: 493172
Full time/Part time: Full-time
Location: South Orange
The Administrative Assistant for Office of Faculty position is to provide high level support to the Associate/Assistant Dean and Director(s) for the Office of Faculty in the School of Medicine. This position will provide administrative and general office support to include personal and telephone reception, preparation of correspondence, data input, and filing.
Duties and Responsibilities:
- Provides primary administrative support to the Associate/Assistant Dean and/or Directors of Office of Faculty to include scheduling meetings, preparing agendas, organizing travel arrangements, preparing/organizing/filing correspondence and managing calendars. This position is critical in being proactive and demonstrating initiative to the office’s project management processes. Investigates, organizes and inputs pertinent information into constituent management software.
- Coordinates and plans meeting locations, dates, and related arrangements. Organizes and prepares training materials; communicates with internal/external trainers, volunteers (when present), and attendees regarding training sessions and/or meetings; records notes and minutes; documents and distributes evaluation materials and action items for follow-up.
- Assists the Associate/Assistant Dean and/or Directors of Office of Faculty with key department projects/priorities, to include reviewing reports and assisting with planning as directed by the Office of Faculty. Prepares reports/forms, travel authorizations, and other disbursement requests.
- Assists the Associate and Assistant Deans/Directors of Office of Faculty with administrative support of special projects such as data entry and limited content updating, as required.
- Associates degree, or vocational or technical school degree is required.
- 1-3 years of experience delivering logistical support to a varied group of constituents.
- Excellent oral and written communications skills. Ability to track and manage budgets and limited purchasing. Problem-solving capability in addition to the ability to work within general guidelines established by the manager.
- Bachelor's degree preferred.
- General Office Environment
Special Instructions to Applicants:
- The person in this position is required to perform his or her duties at all Seton Hall University locations and facilities, as assigned.
Advertised: Eastern Standard Time
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