The Secretary to the Associate Deans provides high-level administrative, operational, and occasional classroom-related administrative support to the Associate Dean for Academics, Associate Dean for Graduate Programs, and the Associate Dean for Faculty Affairs. This position serves as a key point of coordination between the Associate Deans and faculty, students, administrative offices, outside constituents, including, but not limited to, University personnel, local and statewide government officials, alumni and the legal community at large. The role requires strong organizational and communications skills. They must use discretion while maintaining a high level of professionalism and manage competing priorities in a fast-paced academic environment. They must possess a working knowledge of all areas within the Law School and maintain a professional relationship with the varying stakeholders with which the Associate Deans are involved.
Duties and Responsibilities:
Provide support to the Associate Deans at the Law School including, but not limited to the following:
Perform general administrative duties such as ordering supplies and processing reimbursements.
Maintain office systems, filing structures, and databases to ensure efficient operations.
Assist with organizing events such as faculty workshops, lectures, and academic conferences.
Assist with creating course seating charts, posting student course attendance and occasionally disseminating course information and announcements each semester into the LMS system, Canvas.
Manage the Academic Deans’ calendar, including scheduling meetings, appointments, academic events and special projects. Coordinate and prepare associated travel arrangements, agendas and materials.
Acts as a liaison to the Dean’s Office, managing in-person visits, phone calls, and email inquiries directed to the Deans, and responding or routing them as appropriate. Draft, edit, and proofread correspondence, reports, and academic documents. Maintain confidential records and handle sensitive information with discretion.
Compose, format, finalize documents; research, compile, and interpret information; and calculate, analyze, process, distribute, and maintain data across multiple formats using a range of office equipment and software applications, including spreadsheets and databases.
Support the faculty recruitment process by assisting the Faculty Chair with all components of the Faculty Appointments Committee. Prepare the first round and call-back interview correspondence and materials. Draft and maintain interview schedule. Coordinate the agenda of the day, make the room reservations, order catering, inform and coordinate the IT/AV support and all logistics. Ensure that all stakeholders are informed of their roles and prepared for the interview day. Coordinate with the Faculty Captain to ensure all components of day are running on schedule. Disseminate any post-interview information follow-up.
Required Qualifications:
Bachelor's degree required. Candidates with combined substantial relevant professional experience and lower educational qualifications may be considered.
Desired Qualifications:
3-5 years of administrative experience supporting senior leadership in higher education or legal environments preferred.
Salary Range:
$26.848 per hour
Exempt/Nonexempt: Nonexempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Please include at least three references.
Benefits Information:
Full Time Benefits
Life today is complex. That’s why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.
These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at https://www.shu.edu/human-resources/benefits.html.
Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University’s mission as a Catholic institution of higher education.
