The Assistant Director of Procurement Services will be the primary contact for functions relating to the management of procurement systems in support of enhancing the University's purchasing processes, facilitate clear procurement objectives, and understand the wide range of decision making with the commitment to community stability to provide better services. The incumbent will assist the Director of Procurement Services with the daily functions of the office including supporting the strategic goals of the department and the University.

Duties and Responsibilities:

Provide leadership, mentoring and support University personnel to ensure they understand their roles and interdependence in the delivery of sustainable services. Interact with University stakeholders to understand their requirements and provide guidance through the current processes to meet those requirements.

Assist with the preparation of a procurement and requisitioning standard operating procedures to ensure procurement activities comply with best-in-class practices, internal policies and procedures, and applicable legal and regulatory requirements. Maintain and manage all technical processes, which includes creating and maintaining system integrity and ensure smooth daily operation of procurement, approvals, RFPs, purchase orders and credit card program. Implement and maintain complex technical solutions to replace existing manual and/or inefficient processes.

Review contract proposals and negotiate contracts that meet the policy objectives, ensure compliance with the University's requirements, budget constraints and regulatory requirements, if applicable. Prepare monthly progress reports including key initiatives, savings achieved/forecast, cost metrics and variances.

Manage vendor relationships to ensure best in class total cost, product and service quality, continuity of goods and services, and aligning with internal stakeholder and University strategies. Manage vendor performance by establishing vendor compliance procedures and review key performance indicators. Monitor all steps of vendor on-boarding registration process and timely resolution of issues.

Collaborate with other Finance Division departments during the fiscal year-end close processes which includes but is not limited to open purchase orders and expense accruals. Provide necessary documentation for annual audit as requested.

Assist with the management of the University credit card program. Participates in professional associations to stay informed of new developments in the procurement field and technology changes. Perform other departmental related duties as assigned.

Required Qualifications:

Bachelor's degree in Business, Procurement, Finance or a related discipline
A minimum of five years professional experience in purchasing and vendor management
Strong analytical and problem-solving skills
Proficiency in ERP systems
Strong MS Office Suite skills, specifically Excel, Word, PowerPoint.
Excellent communication and interpersonal skills with the ability to train and support employees at all levels

Desired Qualifications:

Master's degree - MBA or related disciplines
Higher education work experience

Salary Grade:

UG - Administrative

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.