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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Secretary, Major Gifts

Apply now Job no: 495714
Full time/Part time: Full-time
Location: South Orange
Categories: Staff - Fundraising - University Advancement

This position assists members of the university development major gifts team with staff support needs and administrative responsibilities. Secretary works collaboratively, proactively, and in a professional, service-oriented manner with all university advancement staff and academic partners to further all the university's philanthropic goals.

Duties and Responsibilities:

1) Provide secretarial support to assigned team members by answering phones, reviewing and sorting incoming correspondence, preparing outgoing mail, maintaining files, typing correspondence, updating daily calendars and providing specific project support, such as maintaining appropriate electronic documentation in Raiser's Edge and other systems on a timely basis, including but not limited to engagement activities, proposal tracking, contact reports, gift transmittals. stewardship and donor acknowledgments.
2. Schedule meetings both in person and virtual, notify participants, secure locations and audio video equipment and make all other arrangements as required. Prepare, and distribute in advance, agendas and briefings; attend, if requested, to take minutes and distribute.
3. Enter and compile data for basic statistical and other computer reports, such as contact reports, using the constituent database (currently Raisers Edge) and Microsoft Office software. Learns and becomes proficient within the constituent database, creates queries and runs reports with gift detail and prospect information, maintaining spreadsheets as requested.
4. Prepare check requests, credit card statements, expense reports and other forms in an accurate and timely fashion. Maintain office supplies inventory. Coordinate maintenance of office equipment such as copier machines, printers, etc.
5. Oversee travel arrangements for assigned team members. Prepare itineraries, and information packets as needed for visits, and events, in person and virtual. Provide on-site support for events, as requested.

Required Qualifications:

High School Diploma or GED required prior secretarial/administrative support function reporting to multiple managers in a professional environment, preferably nonprofit or higher education. Experience using a relational database (such as Raiser's Edge or similar).

Desired Qualifications:

Bachelor's preferred.

Salary Grade:

Staff Union (Local 153) - SU17.0



Physical Demands:

General Office Environment. Must be able to lift 25lbs.

Special Instructions to Applicants:


Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

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