Under the direction of the Provost and Executive Vice President and the Associate Provost for Strategy and Finance, this position assists in all phases of Academic Affairs budget and financial planning. This includes data generation and analysis, management reporting, and coordination of Academic Affairs capital and operating budgets based on priorities established by the Provost and Executive Vice President and the University President. The Director for Budget & Financial Planning for Academic Affairs is responsible for the prompt, thorough and accurate analysis and processing of actions affecting the Academic Affairs budget. The Director for Budget & Financial Planning for Academic Affairs assists in the review and on-going development of Academic Affairs budget policies and procedural improvements in a confidential and professional manner.
Duties and Responsibilities:
Budget/Financial Planning, Analysis and Control
--- Be the primary day-to-day budget and finance liaison between the Office of the Provost and the Budget and Finance Offices of the Finance Division of the University.
--- Develop, analyze, and summarize various Academic Affairs operating budget plans, forecasts and financial planning scenarios.
--- Review, and coordinate the annual budget development of the unrestricted operating budgets within all areas of Academic Affairs
--- Work with the Associate Provost for Strategy and Finance to develop the Provost’s annual operating and capital budget requests to the President and the Board that are consistent with Strategic Plan objectives
--- Conduct on-going analysis of Strategic Plan allocations and report the operational impact to Senior Leadership,
--- Coordinate, analyze and summarize the annual faculty recruitment requests submitted by the Colleges and, based on internal feedback, prepare a report on the financial impact of Provost-recommended faculty recruitment to be submitted to the President for approval.
--- Monitor and report on all approved tenure-track, non-tenure-track, and staff recruitment plans, including the distribution, analysis, and reporting of new faculty startup funds.
--- Actively participate with the Provost’s staff in developing multiple year operating and capital budget models for new, or existing academic programs, including enrollment and expense assumptions.
--- Analyze faculty and adjunct workload data and assess course offerings seeking to identify potential efficiencies.
--- Analyze and provide Management Reports on research and other sponsored activities, external funding/gifts, ‘discretionary’ funds, restricted funds, capital project funds, endowment funds, and agency funds.
--- Conducts budget review of all Academic Affairs hires on behalf of the Provost and Executive Vice President and the Associate Provost for Strategy and Finance.
--- Conducts budget review of all Academic Affairs requisitions on behalf of the Provost and Executive Vice President.
--- In consultation with the Provost and Executive Vice President and the Associate Provost for Strategy and Finance, provide recommendations to address revenue or expense variances.
--- Prepare and distribute month-end and other ad hoc Academic Affairs budget reports utilizing Banner Finance, Banner HR, and Banner Student, where applicable.
--- As needed, develop production and ad-hoc Academic Affairs budget management reports based on Banner Finance and Banner HR.
Business Processes, Training and Liaison.
--- Apply knowledge of Banner and other software applications (including workflows) to recommend business process improvement opportunities.
--- In coordination with the University Budget Office, train and mentor Academic Affairs Business Managers and Administrative Directors to improve their understanding and use of Budget Management Reports.
--- In coordination with the University Budget Office, conduct one-per-semester meetings with the academic deans to review and discuss the overall budget status, as well as college-level budget details.
--- Assist the University Budget Office in providing on-going training and mentoring to college Business Managers and Administrative Directors on various financial topics, tools, methods, development and problem solving; including training on the proper use of Banner Finance.
--- Act as an active committee participant, or project manager, on various academic, financial, human resource, and student related projects and committees assigned by the Provost and Executive Vice President.
--- Establish, and Chair a new ‘Senior Network of Administrators for Process Improvement Committee’, consisting of the primary budget managers from each College. This meeting will expand member knowledge of the Academic Affairs budgets and Strategic Objectives but will also discuss opportunities for business process improvements.
--- Develop and review business models for academic programs and colleges.
--- Other duties as reasonably assigned.
Bachelor's Degree in Accounting, Finance, Business Management, or a related field.
Minimum of 5 years of progressively responsible professional experience in budget and financial analysis and long-term strategic planning in a higher education environment, and at least 7 years of relevant business experience
AD200 - Administrative
General Office Environment
Special Instructions to Applicants:
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.