Coordinator Academic Initiatives
Job no: 494488
Full time/Part time: Full-time
Location: South Orange
The Coordinator is responsible for the day-to-day management and coordination of several important SHU and Stillman academic initiatives. These initiatives are: (1) Providing the only administrative support for the 350 students, faculty, and advisory council of the Buccino Leadership Institute, (2) Supporting the Executive Director of the Buccino Leadership Institute, (3) Planning, leading, and executing new leadership programming for professional audiences outside of Seton Hall University (4) Maintaining accreditation data for Stillman in the Digital Measures system, (5) Managing Stillman School alumni and prospective student recruiting events, and (6) Assembling and editing the Stillman School’s annual “Publications of New Jersey Business Faculty” compilation.
Duties and Responsibilities:
The Coordinator provides support in the following areas:
The Buccino Leadership Institute of 350 students, faculty, and advisory council members. Provides administrative support for activities and initiatives that include:
- Eight (8) Institute seminar courses: LEAD 1000, LEAD 1050, LEAD 2000, LEAD 2050, LEAD 3000, LEAD 3050, LEAD 4000, LEAD 4050.
- Purchasing, administering, filing, and sharing of 400 sensitive professional assessments (MBTI, Eq-i 2.0, DISC, and StrengthsFinder)
- Managing a professional leadership coaching program for leadership students consisting of 15 external coaches (scheduling, tracking, payment, and oversight of 400 coaching sessions every year; planning and executing a coaching kickoff and assessment sessions with Institute and coaching staff)
- Supporting and managing a robust selection process to bring in approximately 80 students per year (invitations sent to approximately 4,100 prospective students)
- Supporting eight (8) annual Open Houses and yield events
- Scheduling, inviting, and supporting fourteen (14) semi-annual cohort and Institute advisory council meetings
- Organizing and executing Institute Kickoff, End-of-Year Gala, and other events
- Primary liaison with TLTC to provide technical support to all Institute-wide events
- Writing articles to market and advertise the Institute
Executive Director of the Buccino Leadership Institute
- Responsibilities include managing the calendar, scheduling meetings, and corresponding with students, faculty, university stakeholders, leadership coaches, and advisory council members. Assist in coordinating travel for the Executive Director and key Institute stakeholders (e.g., Dr. Buccino). Purchasing required Institute supplies. Assisting in maintaining audit-readiness.
Leadership programming for external audiences
- Conducting market research for benchmarking and strategic positioning of this program
- Assisting in the creation of leadership development curricula designed for professional audiences external to Seton Hall
- Promoting, advertising, marketing, and recruiting for this program with corporate clients and industry professionals
- Coordinating delivery of this program via in-person and online platforms (reserving classrooms, scheduling classes, etc.)
- Assisting in assessing this program
- Recruiting, onboarding, assessing, and paying instructors for this program
- Serving as primary liaison to the College of Continuing Education and Professional Studies
- Producing and distributing certificates of completion
Stillman School alumni and prospective student recruiting events, including:
- Fall “Strictly Business” event for prospective undergraduate students; Spring NYC yield event for prospective undergraduate students; Fall and spring “Launch Experience” events for incoming MBA students; Fall “Hall of Fame” Dinner for Center for Innovation and Entrepreneurship.
Populating and maintaining accreditation data for the Stillman School in the Digital Measures faculty reporting system.
Assembling and editing the Stillman School’s annual “Publications of New Jersey Business Faculty” compilation.
- A bachelor's degree with 3-5 years of experience, preferably in an academic environment.
- The candidate should be a problem-solving, solutions-oriented individual who is comfortable working and negotiating with others in a fast-paced environment.
- The position requires excellent time management skills, the ability to anticipate and overcome unforeseen challenges, and non-standard work hours (e.g., some nights and weekends).
- The candidate must also be willing to work, on a rotating basis as required, from any one of the three Seton Hall campus locations (i.e., South Orange, Newark and Clifton/Nutley).
- The position requires excellent oral and written communications skills as well as strong Microsoft Office Suite skills (especially advanced Word and Excel proficiency).
- Experience with student recruiting/retention events, course scheduling and faculty activity reporting.
- General office environment
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Advertised: Eastern Standard Time
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