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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

A computer workstation is available in the Human Resources Office for applicants who wish to apply in person. There are also computers available in the Walsh Library. Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Records Management and Digital Specialist

Apply now Job no: 494020
Full time/Part time: Full-time
Location: South Orange
Categories: Staff

Reporting to the Asst. Dean for Special Collections and the Gallery, the Records Manager and Digital Specialist: Position is responsible for university records management, works with the Technical Services Archivist to test, select, and implement the software to establish electronic Records Management, and assists with accessioning, arranging, and describing archival collections.

Duties and Responsibilities:

  • The position also plays an essential role in the digitization of archival collections, and supporting digital preservation projects with ArchiveSpace (or another archival data management system), or other collections management systems, and scanning and photo editing software with a knowledge of archival descriptive standards (DACS, EAD).
  • Records Management: Manages intake and disposition of paper RM files, Fulfills RM research requests, Maintains and creates record retention schedules, offers RM guidance across campus using established guidelines and industry standards, works with the Technical Services Archivist to establish and implement procedures for electronic RM.
  • With the Technical Services Archivist, accessions and processes archival materials according to established guidelines and procedures, drafts written finding aids which describe archival collections, assists with digitization of archival materials and creates digital exhibitions, assists with digital preservation projects as assigned, assists with data scrubbing of ArchivesSpace database, other duties as assigned.

Required Qualifications:

  • Bachelor's degree, experience using ArchivesSpace or other archival data management system, experience with digitization, data input, excellent writing and communications skills, well­-developed research skills.
  • Minimum 1 year of relevant experience.

Desired Qualifications:

  • Background in Library Science or Museum Studies. Knowledge of archival descriptive standards (DACS, EAD).
  • Experience working with Preservica and digital preservation processes.
  • Understanding of archival preservation standards and proper handling of archival materials and artifacts.


  • Local 153

Salary Grade:

  • Staff Union (Local 153) - SU18.0


  • Non-exempt

Physical Demands:

  • Vision and hearing abilities, heavy lifting and carrying, extensive standing and walking.

Special Instructions to Applicants:

  • This is a Local 153 member; only current Local 153 members can apply from 09/04/2019 to 09/10/2019.
  • Please provide name and contact information for three references.

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

Advertised: Eastern Daylight Time
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