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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

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Secretary, Undergraduate Department for the College of Nursing

Apply now Job no: 493985
Full time/Part time: Full-time
Location: Interprofessional Health Sciences
Categories: Staff

This position performs a variety of secretarial duties and provides administrative support for the Undergraduate Department. It checks student clinical requirements and prepares clearance attestation and flu vaccination letters. Further, it posts notices to Blackboard and prepares correspondence with the Board of Nursing in connection with degree completion for undergraduate students. Last, it serves as the department's first point of contact for Blackboard-related questions/issues.

Duties and Responsibilities:

  • Check undergraduate student clinical requirements and assist in clearing students for clinical each semester which includes correspondence with students to aid them in this process. E-mail faculty and Clinical Affiliations Coordinator when as student has fallen out of compliance. Send out reminder announcements on Blackboard for clearance deadlines. Hold clinical clearance help sessions prior to clearance deadlines, as needed. Send clinical lists to adjuncts upon request.
  • For the Fall, Spring and Summer Semesters, prepare and send clearance attestation and flu vaccination documents to clinical sites.
  • Serve as back-up for graduate clinical clearances. Prepare and post clinical placement lists on Blackboard. Coordinate collection of student clinical evaluation forms each semester. Prepare schedule grids.
  • Support undergraduate faculty by typing course-related materials such as syllabi, quizzes, exams, etc. Answer telephone calls and respond to inquiries. Create tables and charts as required. Make copies. Make campus runs as requested.
  • Post student notices to Undergraduate Nursing Majors Blackboard site. Prepare correspondence with the Board of Nursing, primarily submission of licensure eligibility lists and letters each semester.
  • Serve as department's first point of contact for Blackboard-related questions/issues from faculty and adjuncts; submit parent/child relationships each semester to Blackboard group.

Required Qualifications:

  • High School Diploma or GED; organizational, typing and filing skills.

Desired Qualifications:

Bachelor's Degree

Salary Grade:

  • Staff Union (Local 153) - SU16.0


  • Non-exempt

Physical Demands:

  • General Office Environment

Seton Hall University is an Equal Opportunity/Affirmative Action employer. All applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

Advertised: Eastern Daylight Time
Applications close:

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