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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

A computer workstation is available in the Human Resources Office for applicants who wish to apply in person. There are also computers available in the Walsh Library. Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Office of International Programs Coordinator

Apply now Job no: 493553
Full time/Part time: Full-time
Location: South Orange
Categories: Administrator

This position will help to support international, exchange and study abroad students, as well as foreign scholars at Seton Hall University. They will serve as a Designated School Official (DSO) for F1 visa holders and an Alternate Responsible Officer (ARO) for J1 visa holders to the Student and Exchange Visitor Program (SEVP) under the U.S. Department of Homeland Security (DHS).

Duties and Responsibilities:

International Students and Scholars

  • Serve as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) on behalf of the Student and Exchange Visitor Program (SEVP) under the U.S. Department of Homeland Security.
  • Advise F1 and J1 students on maintaining their visa status while in the U.S.
  • Create forms I-20/ DS-2019 for prospective students and scholars
  • Process SEVIS events through ISSM (FsaAtlas) and SEVIS and complying with SEVIS deadlines and alerts.
  • Assist students to apply for certain benefits related to F1/J1 visa status through USCIS (i.e., OPT, Reinstatement of status, etc.)
  • Solve problems related to students' visa status and take action to correct issue.

Study Abroad

  • Advise students to identify suitable study abroad programs and to navigate the study abroad process.
  • Collect, review and conduct follow-up on study abroad applications.
  • Assist in managing faculty-led study abroad tours by reviewing individual applications of students, collecting itinerary information, registering the trip with the U.S. embassy abroad, etc. Solve problems related to students' study abroad program and take action to correct issue.

Record Keeping and Data Maintenance

  • Assist in maintaining accuracy of ISSM (FsaAtlas),SEVIS and Banner databases.
  • Create reports regarding student populations in ISSM and Banner/Cognos
  • Maintain SEVIS software by processing all SEVIS events, keeping abreast of SEVIS lists and alerts.
  • Create email alerts and blasts in Banner and ISSM

Events

  • Participate in OIP-related events: new international student and scholar orientations, workshops, social events, study abroad fairs, pre-departure orientations and international month, Open House, Pirate Adventure and other events as needed. Schedule rooms, order food for events, creating advertisement materials, etc. as needed

Administrative

  • Assist with administrative duties such as updating forms, creating letter templates, organizing the shared drive, ordering office supplies, filing and any other duties as assigned.
  • Assist with updating all media such as the website, Facebook and twitter.

Required Qualifications:

  • Bachelor's degree and 1-3 years relevant experience
  • Ability to pass background check and U.S. citizenship or permanent residency required to be DSO and ARO

Desired Qualifications:

  • The ideal candidate would have a Bachelor's or Master's degree, previous experience as a DSO and/or ARO, experience working in an international programs office, foreign language ability and prior travel experience.
  • Experience with any of the following aspects of an international office: interacting with non-native English speakers and different cultures, advising international/exchange/study abroad students on I-20/DS-2019/study abroad application procedures, advising international/exchange students on visa-related, campus and cultural matters, advising study abroad students on navigating the study abroad process.
  • Supporting these populations through events and outreach. Strong office experience in a fast-paced environment.

Exempt/Non-Exempt:

  • Non-exempt

Salary Grade:

  • Administrative - Ad160

Physical Demands:

  • General office environment
  • Occasional lifting

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