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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

A computer workstation is available in the Human Resources Office for applicants who wish to apply in person. There are also computers available in the Walsh Library. Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Secretary, Alumni Relations

Apply now Job no: 493140
Full time/Part time: Full-time
Location: South Orange
Categories: Staff

The Alumni Relations Secretary performs a variety of secretarial services and provides administrative support within a department, division or office. Assists with coordination of various clerical activities and projects assigned.

Duties and Responsibilities:

  • Composes routine correspondence. Transcribes and/or types from handwritten drafts, various correspondence, and reports. Responsible for adherence to proper standards of writing. Handles mass mailings to large numbers of alumni. Maintains confidential correspondence and other files.
  • Coordinates and arranges meetings prepares agendas, reserves and prepares facilities. Answers telephone calls for the office and maintains a schedule of appointments and the daily engagement calendar of the department personnel.
  • Maintains and updates office supplies. Ensures an adequate level of supplies for the department. 
  • Arranges and coordinates travel schedules and reservations.
  • Completes purchase orders, check requests and other University forms and maintains logs of same.
  • Reviews, sorts, and routes incoming correspondence and mail. Assists in the establishment of office/clerical procedures.
  • Handles administrators' travel and expense and credit card statements.
  • Performs a wide variety of Alumni Relations' specific duties including: Runs queries and reports using the alumni database; handles alumni requests for alumni cards, license plates and e-mail for life, including setting up new accounts, processing paperwork and following up with alumni to ensure they receive what they requested.

Required Qualifications:

  • High school diploma required.
  • Minimum 1-3 years post high school of clerical experience supporting multiple individuals in an office environment.

Desired Qualifications:

  • Associate Degree in non profit, business or similar degree preferred.

Physical demands:

  • General office environment
  • Must be able to lift 25 lbs

Salary Grade:

  • Staff Union - SU17.0

Exempt/Non-exempt:

  • Non-exempt

Union:

  • Local 153

Special Instructions to Applicants:

  • This is a Local 153 position; only Local 153 members may apply from 11/15/2017 through 11/21/2017.
  • Please provide names and contact information for at least 3 professional references.
  • The person in this position is required to perform his or her duties at all Seton Hall University locations and facilities, as assigned.

Advertised: Eastern Standard Time
Applications close:

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