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Careers at Seton Hall

Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

A computer workstation is available in the Human Resources Office for applicants who wish to apply in person. There are also computers available in the Walsh Library. Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Secretary, Career Center

Apply now Job no: 493097
Full time/Part time: Full-time
Location: South Orange
Categories: Staff

The Secretary position is responsible for scheduling appointments, answering phones and delivering high-quality customer service in a high-traffic professional environment. Additionally, the position supports all Career Center events and programs and assists with administrative tasks for 8 administrators. Enters data and assists employers with job postings.

Duties and Responsibilities:

  • Responsible for entering data into job/career management database and assisting staff use of the database; activate postings, check employer history. Respond to employer questions and assist recruiters and students using the system.
  • Provides customer service and support to the University community, prospective students/families, employers and alumni in a high-traffic professional environment.
  • Provides administrative support for career events and career related programs and initiatives of 8 administrators.
  • Manages clerical aspects of student ID swiping/event attendance and evaluates attendance for staff members.
  • Creates fliers and post cards with Career Center events and other information. Manages LED screen in reception area.
  • The Secretary monitors workshop registrations and actual student attendance at workshops; creates emails to promote workshops to students and evaluates student attendance for staff members.

Required Qualifications:

  • High School Diploma or GED and 1-3 years of administrative or other related work experience is required.
  • Strong technology and problem solving skills.
  • Previous experience in an office environment and excellent telephone and customer service skills required to interact with internal (students/faculty/administrators) and external (employer, parents) constituencies.
  • Strong interpersonal skills, ability to multi-task and to function effectively in a "high-traffic" environment

Salary Grade:

  • Staff Union - SU15.0


  • Nonexempt

Physical Demands:

  • General office environment

Union Position:

  • Local 153

Special Instructions to Applicants:

  • This a Local 153 position; only Local 153 members may apply between 09/18/2017 to 09/25/2017.
  • The person in this position is required to perform his or her duties at all Seton Hall University locations and facilities, as assigned.

Advertised: Eastern Daylight Time
Applications close:

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