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Thank you for your interest in working with Seton Hall University. All applicants must create an online application to be considered for any open position. Please note, employment is contingent upon satisfactory criminal and other relevant background investigations. The determination of satisfactory is at the sole discretion of Seton Hall University.

A computer workstation is available in the Human Resources Office for applicants who wish to apply in person. There are also computers available in the Walsh Library. Resumes received outside of the online application process will not be accepted. If special accommodations are needed in order to apply for a position, please contact the Department of Human Resources.

Secretary, Grants & Research

Apply now Job no: 492772
Full time/Part time: Full-time
Location: South Orange
Categories: Staff

The primary purpose is to perform general secretarial duties and primarily assist the Office of Grants and Research in any special projects. Also to coordinate meetings and events sponsored by the office, maintain a proposal and an awards database, and assist with the preparation of grant proposals.  The Secretary reports to the Associate Provost and will assist with the office budget. The secretary will perform other services to committees that the office supports, such as secretary to the University Research Council, and will assist with preparation of the Catalogue.

Duties and Responsibilities:

  • Perform general secretarial duties for the Office of Grants and Research Services, including maintaining grant files, typing correspondence, purchasing office supplies, and answering the telephone. Answers and screens telephone calls for supervisor. Maintains supervisor's and/or department calendar, establishing priorities, and scheduling appointments at own discretion. Production of grant proposals.  Also assists with cooperating departments including Graduate Services and the Office of the Provost.
  • Assist Director of the Office of Grants & Research Services with special projects, such as producing the Office of Grant & Research Services Annual Report, the Catalogue, and other documents.
  • Creates and maintains database and spreadsheet files and mailing lists. Maintain a database of grant proposals and awards to aid in grants administration.
  • Plan and coordinate meetings and events. Regularly coordinates meetings and arranges programs, events, and/or conferences, including arranging for facilities and catering, issuing announcements and invitations. For example planning & coordinating the University internal and external grant award luncheons.
  • Secretary to the University Research Council (URC). Perform secretarial duties to the Council which include posting announcements, maintaining the database on proposals, and putting together minutes for each meeting.

 Required Qualifications:

  • Associate's Degree Required and at least 1 year of administrative experience required.
  • Advanced knowledge on organizing assigned clerical work and develops effective work methods. Create, reviews and check reports, applications and other documents for correctness. Prepares letters in accordance with department's routines and regulations.
  • Essential knowledge Using various PC software packages such as word processing, spreadsheets, graphics, etc. to produce high-quality documents.  Essential knowledge in creating tables, charts and graphs as required.

Desired Qualifications:

  • Experience with InDesign and/or other layout software desirable.
  • Bachelor's degree preferred.
  • 3-5 years secretarial experience desirable. 
  • Experience with the requirements of Federal Grant Programs desirable.

Exempt/Non-Exempt:

  • Non-Exempt

Salary Grade:

  • Staff Union - SU 17.0

Physical Demands:

  • General Office Environment

Union Position:

  • Local 153

Special Instructions to Applicants:

  • This is a Local 153 position; only Local 153 members may apply from 03/17/2017 through 03/24/2017.
  • The person in this position is required to perform his or her duties at all Seton Hall University locations and facilities, as assigned.

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